CleryonAdministration and Operations
Data and Reporting Coordinator
A remote coordinator who keeps operational records accurate and prepares recurring reports, so you can rely on current information when you need it.
Role overview
What this role covers.
A Data and Reporting Coordinator looks after the records and reporting that a business depends on. The role keeps spreadsheets and databases up to date, prepares recurring reports and checks that the numbers are accurate before they are used. The work is built around your systems and reporting needs, so the information stays reliable and easy to act on.
Why this role exists
The work that keeps slipping needs an owner.
Reporting is only useful when the underlying data is current and accurate. When records are updated in spare moments, errors creep in and reports lose their value.
A Data and Reporting Coordinator gives this work consistent ownership, so records stay clean and recurring reports are ready on schedule rather than rushed at the last minute.
What this role can help with
Practical, recurring support.
- Maintaining spreadsheets and operational trackers
- Updating databases and keeping records current
- Preparing recurring daily, weekly or monthly reports
- Checking data for errors and inconsistencies
- Consolidating information from different sources
- Formatting reports so they are clear and easy to read
What good support looks like
The outcomes you should see.
- Records and trackers are accurate and updated on a regular schedule
- Recurring reports are ready on time, every time
- Errors are caught and corrected before reports go out
- Information from different sources lines up and reconciles
- You can work from numbers you trust
Responsibilities
Day-to-day ownership.
- Maintain and update spreadsheets, databases and trackers
- Prepare recurring reports to an agreed format and schedule
- Check data for accuracy, gaps and inconsistencies
- Consolidate information from multiple systems or sources
- Format and present reports clearly
- Document how each report is produced so it stays repeatable
- Flag unusual figures or data issues for review
What this role is not
Clear boundaries.
- This is data coordination and reporting, not financial or statutory advice
- It does not interpret results into business decisions on your behalf
- It does not cover specialist analytics requiring formal qualifications
- It works within the systems and access you provide
Best-fit profile
Who tends to do this well.
- Two or more years in a data, reporting or administrative role
- Accurate, methodical and comfortable with detail
- Confident with spreadsheets and common reporting tools
- Able to spot and question numbers that look wrong
- Clear written communication in English
Set up for success
Clear from the start, visible as it runs.
What Cleryon helps clarify before the role starts
- Which records and reports the role will own
- The systems, sources and access the role will need
- Report formats, schedules and who receives them
- Working hours and reporting deadlines
- What an accurate, complete report looks like for you
How progress can be kept visible
- Agreed reporting schedule and check-in rhythm
- A shared tracker showing report status and due dates
- Regular updates on data issues and how they were resolved
- Documented steps for each recurring report
- A simple way to raise data questions or flag problems
Related support roles
Other roles in Administration and Operations.
Administrative Support Specialist
A remote specialist who keeps recurring administrative work organised across inboxes, calendars, documents and business records, so day-to-day operations stay on track.
View this roleExecutive Support Assistant
A remote assistant who keeps meetings, follow-ups and priorities organised for busy owners and managers, so the important work does not get lost in the day-to-day.
View this roleNext step
Talk through this role with us.
Tell us what is taking too much time and what you would like this role to take ownership of. We will help shape it around your workload, systems and working hours.